Platform

OneRecord

Every person, organization, document, and permission connected to a property, held in one record the organization controls.

A modern condominium building above a landscaped forecourt and a long reflecting pool, on a clear morning
What it holds

The whole property, in one record

Not a directory of contacts and not a document drive. The record is the property's own account of what it is and who is connected to it, with the reason attached to every connection.

The property

Buildings, units, addresses, and the legal entity that governs them. The record starts with the place, not with whoever is managing it this year.

Owners and members

Who holds each unit and since when, what changed at every transfer, and which seats on the board are held by whom.

Residents and tenants

Occupants, leases, and sublets, including the people living under someone else's name. Tenancies end; the record that they existed does not.

Vendors and providers

Contracts, insurance certificates, licenses, and the access each provider was given in order to do the work.

Financial records

Dues, assessments, balances, reserves, and the documents behind them, attached to the unit and the owner they belong to.

Documents and permissions

Governing documents, filings, and certificates, each one carrying its own list of who may open it and why.

Happy with your management company? Keep them.

OneRecord sits underneath the systems you already run, not in place of them.

Most boards are not looking to replace their manager or the software that manager likes. They are looking for the property to hold its own record, so that the answer to who has access, and why, does not depend on asking someone else and waiting.
OneRecord connects to the tools in use today. The accounting stays where the accountants want it, the portal stays where the residents already know it*, and the property keeps the authoritative copy of who is connected to it and on what terms. Nothing about the day to day has to change.
* Does your organization need a portal? We have that covered. OneRecord includes one as part of the service, so owners and residents can see what is on record about them without routing every question through one person and waiting on an answer.
What changes is where the record lives, and who decides who may see it.
Four people around a table working through printed documents, with the building's courtyard through the window behind them

Your systems keep working

A connection rather than a migration. The manager keeps their workflow, and the property gets a record that does not live inside it.

The record stays with the property

Changing management company becomes a change of access rather than a box of files, a lost spreadsheet, and a fresh start.

You can see who reached for what

Every access is attributed and carries the reason it was granted, so the question is answered from the record rather than from memory.

Control and audit

Access is granted for a reason, and it ends with the reason

A lit residential entrance at dusk, with an access reader beside the glass door

Permission follows the relationship

Access is attached to why someone is connected: a manager manages, a contractor services a unit, an insurer verifies a claim. When the relationship ends, the access ends with it rather than waiting for someone to remember.

Every grant states its purpose

The question of why they need it is answered when the permission is made, not reconstructed a year later. The reason is stored with the grant and shown beside it.

Least privilege by default

A vendor sees the unit they were hired for, not the building's roster. Access is opened deliberately, one relationship at a time, rather than granted wholesale and trimmed back later.

A complete audit trail

Every view, export, and change is recorded with who did it, when, and under which permission. The organization can read that history at any time without asking for it.

Revocation that actually removes access

One action ends a permission everywhere it applied. The record keeps both facts: that the access existed, and that it ended.

The record stays yours

Export the whole record whenever you want it, in a form you can read without us. Leaving PlaceOne does not mean leaving the property's history behind.

Bring the systems you already run.

A 30-minute discovery call about your property's record, and what it would take to hold it yourselves.

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